How to choose a wedding planner in Udaipur

12 questions to ask every wedding planner

1. Where are you based, and who will visit the venue?

A planner with a local team can visit venues, meet vendors and solve problems in person. Ask for the office address and who will handle site visits.

2. Which venues have you actually worked at?

Ask for real photographs from those venues, not stock images or renders. If your venue is new to them, ask how they will learn its rules and spaces.

3. Can we see real weddings you planned and speak to a past couple?

Real weddings with consent and a reference you can call tell you far more than a showreel.

4. Is this full planning or partial planning?

Know exactly which functions and services are included, from venue and décor to guest travel and on-day coordination.

5. How do you charge?

A fixed fee, a percentage, or margins on vendor costs all exist. Ask for an itemised proposal so you can compare like with like.

6. Who will be on site on the wedding day?

Ask how many people will be there, who leads them and when they arrive and leave.

7. How will you handle guest travel and rooms?

For a destination wedding, transfers, room allocation and arrival support are as important as the décor.

8. What is the backup plan?

Ask about rain, late arrivals, sound curfews and vendor changes. A good planner has thought about these before you ask.

9. Are vendors paid through you or directly by us?

Either can work. Get the arrangement in writing, with what each payment covers.

10. What is your cancellation and refund policy?

Read it before paying anything. It should be written and specific.

11. Can you plan around our traditions and family?

Rituals, family customs and food preferences shape the ceremony flow, décor and menus. Ask how they have handled traditions like yours.

12. How will we communicate during planning?

Ask for one point of contact, how often you will get updates and how quickly they reply.

What are the red flags when hiring a wedding planner?

• Pressure to pay a deposit to “hold” a date before you have a written proposal.
• A portfolio made of stock images, with no real weddings or venues named.
• A vague proposal with lump sums and no breakdown.
• Claims that can't be checked, such as “guaranteed lowest price” or a count of weddings with no examples.
• No written cancellation or refund policy.

How do you check a planner's reviews and experience?

• Read recent reviews on Google and on wedding platforms, and look at how the planner replies to criticism.
• Ask for a real wedding at your venue, or one of similar size.
• Check that the business name, address and phone number match across the website, Google and social media.
• Speak to at least two or three planners before deciding.

How The Indian Wedding Club answers these questions

• We are based in Udaipur: Unit no. 402, Urban Square Mall, Sukher, Udaipur 313001.
• Our core team is named on our website: Dr. Basant Kumar (Founder & CEO), Udit Sharma and Sujata Chandel (Co-Founders) and Aayush Joshi (Junior Accounts Officer).
• After you share your plan, we send a personal proposal that sets out the agreed arrangements.
• Sending a plan doesn't reserve a venue or need a payment.
• Inside our planner, venue galleries show that property's own photographs, and décor options show real setups associated with the venue.
• You can plan one celebration or several days. Our cancellation and refund policy is published on the website.

Questions couples ask